Bid Opening Procedures
All bids are opened promptly on the date and at the time stated in the bid specs. All interested vendors are invited to attend, however attendance is not required. All bid openings are public and bids are read aloud and a tabulation of all bids will be available within 10 days. Once bids are opened, no changes can be made. If a vendor realizes a mistake has been made, they are afforded two options:
- Honor their bid as written; or
- Withdraw their bid on the item(s) in question or the entire bid.
It is the intent of the school district and Dickinson ISD Purchasing Department to obtain the best quality materials at the lowest prices possible. Per Section 44.039 (g) of the Education Code, "In determining best value for the District, the District is not restricted to considering price alone, but may consider any other factor stated in the selection criteria."
Bid Award Notification
Dickinson ISD Business Office will issue all official bid award notifications. Award notifications from any other department or staff member of the district may be incorrect information.
Invoices & Payment Terms
By law the school district has 30 days after receipt of an invoice to present payment. It is the intent of the school district to pay all invoices as promptly as possible; however, by acceptance of a Dickinson ISD purchase order you have agreed to the 30 day payment policy. All invoices are submitted to the Dickinson ISD Accounts Payable Department.
Bonding and Insurance Requirements for Contracted Services
All vendors submitting proposals for contracted service work shall comply with the following requirements. Vendors submitting proposals which do not comply with these requirements shall not be considered.
Bonding Requirements If Construction Is Involved
Bids shall be accompanied by a cashier's check or certified check upon a state bank in the amount not less than five per cent (5%) of the total maximum bid price payable without recourse to the Dickinsonisd ISD or a bid bond in the same amount from a reliable surety company licensed to do business in the State of Texas as a guarantee that the bidder will enter into a contract and execute a payment and performance bond on any or all projects $50,000 or above within fifteen (15) days after notice of award of the contract to him.
All vendors who perform contracted services for Dickinson ISD are required to supply proof of insurance in accordance with the following schedule prior to the start of the project. DISD requires that contractor's insurance be placed only with companies that have achieved at least an "A" rating with A. M. Best. The District reserves the right to require higher limits of coverage depending on the size, scope, and nature of a contract. Dickinson ISD must be named as an additional insured.
Types of Coverage
|Limits of Liability
|1. Workers' Compensation
|2. Employer's Liability
||$500,000 Each Accident
$500,000 Disease Policy Limit
$500,000 Disease Each Employee
|3. Commercial General Liability
||$1,000,000 Combined Single Limit Policy Aggregate
$500,000 Combined Single Limit Each Occurrence
( Property damage deductible not to exceed $500 per occurrence )
|4. Business Auto Liability
||$1,000,000 Combined Single Limit Each Occurrence
( Hired/non owned coverage must also be provided )
The immunity of the owner shall not be a defense from the insurance carrier. The selected vendor will be required to supply an insurance certificate naming Dickinson ISD as an additional insured prior to the start of the project. All successful bidders will be required to submit a Certificate of Insurance after award.